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7th August 2012

MINUTES OF THE OUSA EXECUTIVE MEETING HELD IN THE BOARDROOM OF THE OTAGO UNIVERSITY STUDENTS' ASSOCIATION ON TUESDAY 7 AUGUST 2012 AT 5.18PM

PRESENT
Logan Edgar (Chair), Ryan Edgar, Blake Luff, Juana Diesing, Francisco Hernandez, Min Chua, Maria Pozza and Lisa Pohatu

IN ATTENDANCE
Joe Stockman (Critic Reporter), Darel Hall (OUSA General Manager) and Donna Jones (Minute Secretary)

APOLOGIES
Angus McDonald and Jonathan Rowe

Maria Pozza and Juana Diesing for leaving early
Lisa Pohatu for lateness

Luff/Edgar
192/12 THAT the above apologies be accepted.
CARRIED

MINUTES OF THE PREVIOUS MEETING
Luff/Diesing
193/12 THAT the minutes of the executive meeting held on 24 July 2012 be accepted as a true and correct record.
CARRIED

EDUCATION OFFICER AND COMMITTEES UPDATE
The meeting decided not to hold a By Election for this vacant position. The present executive members would take up the positions on the committees Aaspreet was appointed to for the rest of the year.

Perhaps the newly elected 2013 Education Officer could take up some of the duties a little earlier if this was mutually agreed upon.

Moved from the Chair
194/12 THAT Maria Pozza and Francisco Hernandez be appointed to the Committee of Senate for the remainder of 2012.
CARRIED U

Moved from the Chair
195/12 THAT Maria Pozza be appointed to the Board of Graduate Studies for the remainder of 2012.
CARRIED U

Moved from the Chair
196/12 THAT Francisco Hernandez be appointed to the Quality Advancement Committee for the remainder of 2012.
CARRIED U

Moved from the Chair
197/12 THAT Francisco Hernandez be appointed to the Library Students Liaison Committee for the remainder of 2012.
CARRIED U

Moved from the Chair
198/12 THAT Ryan Edgar be appointed to the Summer School and Continuing Education Board for the remainder of 2012.
CARRIED U

Moved from the Chair
199/12 THAT Francisco Hernandez be appointed to the Board of Undergraduate Studies for the remainder of 2012.
CARRIED U

GRANTS COMMITTEE MINUTES
Luff/Diesing
200/12 THAT the minutes of the grants committee meeting held on 27 July 2012 be received.
CARRIED

GRANTS COMMITTEE RECOMMENDATIONS
Luff/Diesing
201/12 THAT the OUSA Badminton Club be granted $650 towards tournament costs and beginner badminton gear.
CARRIED

Luff/Diesing
202/12 THAT the Malaysian Students Association be granted $1000 towards venue hire for their annual cultural night.
CARRIED

Luff/Diesing
203/12 THAT the Otago University Sri Lankan Students Association be granted $750 towards hosting their annual cultural night.
CARRIED

Luff/Diesing
204/12 THAT the Student Animal Defense Fund be granted $300 towards hosting a visiting lecturer.
CARRIED

Luff/Diesing
205/12 THAT Carey Farrell be granted $150 towards cost associated with attending U18 national hockey tournament as an umpire.
CARRIED
Luff/Diesing
206/12 THAT Kristie Sara James be granted $750 towards the cost of representing NZ at the world University rowing championships in Russia.
CARRIED

Luff/Diesing
207/12 THAT Paige Lane be granted $200 towards the costs of representing Southern at the national hockey tournament in Auckland.
CARRIED

Luff/Diesing
208/12 THAT Leni Ma'i'ai be granted $750 towards the cost of representing NZ at the South East Asia Volleyball championships.
CARRIED

Luff/Diesing
209/12 THAT Pairs Pidduck be granted $750 towards the cost of competing at the world championships representing the NZ U21 Canoe Polo team.
CARRIED

Luff/Diesing
210/12 THAT Catherine Sime be granted $150 towards the costs of attending the National Singing School in Hastings.
CARRIED

Luff/Diesing
211/12 THAT Lisa Tay be granted $500 towards the costs of attending the 64th AIESEC in Moscow.
CARRIED

Luff/Diesing
212/12 THAT Charlotte Till be granted $150 towards the costs of attending the 2012 small bore rifle indoor North/South Championships.
CARRIED

Luff/Diesing
213/12 THAT the Rowing Men's Heavy Weight Eights, comprised of Cameron Abbey, Andrew Annear, Scott Barnsdale, Joe Bennion, Michael Dessoulavy, Sam Crosbie, Scott Green, Elliot Harvey, Mitchel Homer and Jamie Saunders be granted $250 each to assist with the costs of transport and accommodation in attending the international universities rowing regatta.
CARRIED



Luff/Diesing
214/12 THAT Joe Stockman be granted speaking rights for the duration of this meeting.
CARRIED

Edgar/Luff
215/12 THAT Darel Hall be granted speaking rights for the duration of this meeting.
CARRIED

AFFILIATION
The Otago University Brewers Association didn't supply all the documentation so will be tabled for now.

Luff/Diesing
216/12 THAT the Otago University Foodie Club be affiliated to OUSA.
CARRIED

WELFARE COMMITTEE MINUTES
Fran gave a verbal account as the Welfare Committee minutes wont be available until the next executive meeting:

- $3 Dinners planning underway - agenda item 11
- Women's Week discount from the Link area food outlets maybe at one of them but not all of them. Mr Baughan will get back to Francisco.
- Slut walk event being planned

EDUCATION COMMITTEE MINUTES
Luff/Pohatu
217/12 THAT the minutes of the Education Committee Meeting held on 1 August 2012 be received.
CARRIED

ENVIRONMENTAL COMMITTEE MINUTES
Enviro- Week is being held 9-15 September. Planning in progress
Free Shop - the environmental group are keen to see this return. Perhaps with smaller bins like the OPSA have.

Luff/Diesing
218/12 THAT the minutes of the Environmental Committee Meeting held on 2 August 2012 be received.
CARRIED

$3 DINNER UPDATE
The Executive have agreed they will be delivering the first $3 dinner at the clubs and societies building the first one on 14 August. They will be there at 5pm to set up and cook the first meal. 6 - 8pm to allow for set up and clean up.

Francisco will liaise with the executive with plans although Maria has offered to be the Chef - she will coordinate duties and a fabulous menu.
Other student groups are offering to cook on - 17th, 20th and 21st, August.



MARRIAGE EQUALITY
The Gay Marriage Bill is before parliament at present, UniQ and other groups would like OUSA to support it.

Hernandez/Luff
219/12 THAT the OUSA Executive support the Marriage Equality Bill before parliament and will submit in favour when it reaches Select Committee stage then it will be recommended to the student body.
CARRIED

Juana left at 6.01pm

EXECUTIVE ELECTIONS FOR 2013 DATES
Luff/Pohatu
220/12 THAT nominations for the 2013 OUSA Executive Elections open at 9am 17 September 2012 and close at 4pm on 20 September 2012.
CARRIED

Luff/Pohatu
221/12 THAT voting for the 2013 OUSA Executive Elections start at 9am on 24 September and close at 4pm on 27 September 2012.
CARRIED

Luff/Pohatu
222/12 THAT the voting for the 2013 Executive Elections be held by Electronic means only.
CARRIED

Forums for candidates - Joe Stockman has offered to run the forums at the Captain Cook Tavern for all candidates. He will be the Forums Officer keeping the questions and answers to a set time etc.

Luff/Chua
223/12 THAT Donna Jones be granted speaking rights for the duration of this meeting.
CARRIED

The Secretary explained that the executive had agreed at the beginning of the year to appoint Prof Paul Roth as the Independent Arbitrator for all elections this year and whilst Prof Roth was available.

The Secretary will appoint a Returning Officer for these elections. She also has been meeting with the Communications and Design staff about getting advertising and space available for the elections.

Direction was requested from the Executive on whether there will be roving polling booths, booths in the Link area during the day. Logan said he had organized a meeting time to discuss this.




EXECUTIVE PHOTOGRAPHS UPDATED ON FACEBOOK
Zina Vandervis our Designer is keen to update the executive photos on our facebook page. Please go and see her asap so she can take your photograph.

GENERAL BUSINESS
PhD Debate - Maria Pozza who has been asked to be the Leader would like to invite the executive to a PhD Chambers Debate tomorrow at 3pm in the Gazebo Lounge.

Otago University Postgraduate Society - Maria would like clarification on the cross-over of the OUPS and the Postgraduate Officer as there seems to be a misunderstanding. Logan and Maria will meet with them to ascertain the different roles. Maria will talk with the Events office about the budgets also, especially what has been allowed for PG Coffee Hour in the Gazebo.

Maria left at 6.13pm

Earthquake prone Buildings Register - DCC has advised that OUSA have all the buildings checked.

OUSA Management wishes to roll this into the current projects being undertaken. The Executive agreed wholeheartedly.

OUSA/TRM Dinner - the second synergy round is being arranged for OUSA to host. The proposed date is Thursday 13 September. Blake Luff has offered to be the Chief Chef and organise the menu and coordinate this event.

August Graduations - Te Roopu have expressed that two members would like to be part of the August graduation. Logan will organise a roster.




Meeting closed at 6.21pm