Executive Meeting Minutes

Meeting Archive

31st October 2017
24th October 2017
5th October 2016 - SGM + AGM
3rd October 2017
19th September 2017
12th September 2017
29th August 2017
22nd August 2017
23rd August 2017
8th August 2017
1st August 2017
24th July 2017
10th July 2017
26th June 2017
19th June 2017
3rd June 2017
29th May 2017
22nd May 2017
15th May 2017
12th May 2017
10th May 2017
8th May 2017
1st May 2017
24th April 2017
10th April 2017
3rd April 2017
27th March 2017
20th March 2017
13th March 2017
9 February 2017
8th November 2016
17th October 2016
7th October 2016
3rd October 2016
19th September 2016
12th September 2016
5th September 2016
22nd August 2016
8th August 2016
29th July 2016
22nd July 2016
15th July 2016
1st July 2016
13th June 2016
2nd June 2016
23rd May 2016
9th May 2016
21st April 2016
15th April 2016
11th April 2016
7th April 2016
4th April 2016
31st March 2016
29th February 2016
4th February 2016
15th December 2015
8th December 2015
30th November 2015
16th November 2015
10 November 2015
4 November 2015
2 November 2015
27 October 2015
20th October 2015
9th October 2015 - Emergency Meeting
5th October 2015
14th September 2015
7th September 2015
31st August 2015
17th August 2015
13th August 2015
10th August 2015
3rd August 2015
27th July 2015
20th July 2015
7th July 2015
2nd June 2015
25th May 2015
18th May 2015
4th May 2015
29 April 2015
8th April 2015
30th March 2015
25th March 2015
16th March 2015
2nd March 2015
11th February 2015
4th December 2014
27th November 2014
11th November 2014
5th November 2014
21st October 2014
18th September 2014
11th September 2014
3th September 2014 Emergency Meeting
4th September 2014
2nd September 2014
19th August 2014
12th August 2014
29th July 2014
27th July 2014 Emergency Meeting
19th July 2014 Emergency Meeting
10th June 2014
15th May 2014 Emergency Meeting
13th May 2014
29th April 2014
15th April 2014
1 April 2014
20th March 2014 Emergency Meeting
18th March 2014
3rd March 2014
18th February 2014
4th February 2014
10th December 2013
27th November 2013 Emergency Meeting
20th November 2013
18th November 2013
4th November 2013
22nd October 2013
8th October 2013
23rd September 2013
10th September 2013
3rd September 2013
13th August 2013
30th July 2013
19th July 2013
16th July 2013
9th July 2013
7th June 2013 Emergency Meeting
4th June 2013
21st May 2013
13th May 2013 Emergency Meeting
7th May 2013
23rd April 2013
9th April 2013
21st November 2012 Standing Committee
14th March 2013 Emergency Meeting
12th March 2013
5th March 2013
26th February 2013
14th February 2013
5th February 2013
18th December 2012
28th February 2012 (Standing Committee)
9th October 2012
25th September 2012
18th September 2012
6th September 2012 (Emergency Meeting)
4th September 2012
7th August 2012
24th July 2012
10th July 2012
19th June 2012
5th June 2012
1st May 2012
17th April 2012
28th March 2012
18th March 2012 EM
13th March 2012
6th March 2012
1st March 2012
28th February 2012
17th February 2012 EM
14th February 2012
7th February 2012
24th January 2012
13th December 2011
5th December 2011
29th November 2011
15th November 2011
20th September 2011
26th September 2011
13th September 2011
23rd August 2011
16th August 2011
9th August 2011
2nd August 2011
19th July 2011
21st July 2011
5th July 2011
17th May 2011
12th April 2011
19th April 2011
21st June 2011
18th July 2011
28th June 2011
13th July 2011
14th June 2011
31st May 2011
12th May 2011
6th May 2011 EM
5th May 2011
22nd March 2011
15th Feb 2011
8th March 2011
September 28th 2010
September 22nd 2010
September 14th 2010
September 7th 2010
August 24th 2010
August 17th 2010
August 10th 2010
August 3rd 2010
July 29th 2010
July 23rd 2010
July 20 2010
July 13 2010
July 7th 2010
July 5th 2010
June 29th 2010
June 8th 2010
May 28 2010
May 07 2010
April 27 2010
13th April 2010
March 23 2010
March 16 2010
March 09 2010
March 02 2010
February 16 2010
January 19th 2010
January 12th 2010
December 18 2009
November 25 2009
November 10 2009
September 15 2009
September 29 2009

25th September 2012

MINUTES OF THE OUSA EXECUTIVE MEETING HELD IN THE BOARDROOM OF THE OTAGO UNIVERSITY STUDENTS' ASSOCIATION ON TUESDAY 25 SEPTEMBER 2012 AT 5.18PM


PRESENT
Logan Edgar (Chair), Jono Rowe, Blake Luff, Angus McDonald, Lisa Pohatu, Min Chua and Fran Hernandez

IN ATTENDANCE
Donna Jones (Minute Secretary) and James Grubb (Club Development Officer) via speaker telephone

APOLOGIES
Maria Pozza

Blake Luff and Jono Rowe for leaving early

McDonald/Luff
284/12 THAT the above apologies be accepted.
CARRIED

MINUTES OF THE PREVIOUS MEETING
The explanation under the heading of Policy, second paragraph has been correctly worded to read:

This Policy Implementation Policy replaces the previous Policy Development Protocol (I024-2010) guideline and was worked through at PolCom. It will now govern the implementation of all OUSA Policy and replaces previous Policy in this regard. After thorough analysis there was no substantive change made by PolCom. Darel and Jono have consulted on the contents and the schedule attached.

Luff/Diesing
285/12 THAT the minutes of the executive meeting held on18 September 2012 be accepted as a true and correct record with the above amendment.
CARRIED


OUSA BLUES PANEL MEETING MINUTES & BLUES RECIPIENTS
The Executive had extra information to support a recipient receiving an award as her application appeared incomplete, it read she didn't fit the criteria; this made it difficult for the Blues Panel with their selection process. Good knowledge of this applicant showed she was very deserving of a Blue.

It was also pointed out this applicant was in her final year at the University of Otago and wouldn't get another opportunity to be awarded.

.

In future there was will be a request for overall categories to be broadened. Also it was pointed out; the panel had agreed the Triathlon systems and criteria needs to be clearer for next year.

Min left at 5.32pm
Min returned at 5.35pm

Luff/Hernandez
286/12 THAT Florence van Dyke be awarded a Blue for her achievements in Triathlon.
Abstain: McDonald,Diesing,Rowe
CARRIED

Luff/McDonald
287/12 THAT the minutes of the OUSA Blues Panel Meeting held on 19 September 2012 be received with the above amendment
CARRIED

Fran left at 5.37pm
Fran returned at 5.38pm

Luff/McDonald
288/12 THAT the Blues Award recommendations be approved with the above addition - motion 286/12.
CARRIED

FUNDING APPLICATIONS
A funding application was received from both the Fostering Kids for an Otago Family Fun Day event and the Lions Clubs Magic Show Charitable Trust for a World Festival of Magic event.

The executive reluctantly declined both applications. The Association Secretary will notify them tomorrow.

EXECUTIVE THIRD QUARTER REPORTS
It was noted that Francisco Hernandez was late getting his report in owing to the elections and his campaigning.

Rowe/Chua
289/12 THAT Blake Luff be given a massive vote of thanks for a superb job cooking and cleaning up for the Te Roopu Maori/OUSA Dinner held recently.
CARRIED

Rowe/Chua
290/12 THAT Blake Luff's third quarter report be accepted and his honorarium be paid.
CARRIED

Jonathan Rowe assumed the Chair from Logan Edgar at 5.57pm

Blake left at 5.58pm

Moved from the Chair
291/12 THAT Logan Edgar's third quarter report be accepted and his honorarium continue to be paid.
CARRIED U

Logan Edgar resumed the Chair at 6.02pm

McDonald/Diesing
292/12 THAT Jonathan Rowe's third quarter report be accepted and his honorarium continue to be paid.
CARRIED

Jonathan left at 6.08pm

It was discussed about hearing Maria Pozza's report when she is absent. However, it was agreed that under these exceptional circumstances with Maria being overseas that her report will be considered.

Diesing/Chua
293/12 THAT Maria Pozza's third quarter report be accepted and she paid her honorarium.
CARRIED

The format isn't compliant with the reporting policy as it isn't on letterhead, some adjustments are required, nonetheless it was agreed she should receive her honorarium and be asked to re-submit her report with the amendments.

Chua/Pohatu
294/12 THAT Juana Diesing's third quarter report be accepted and she be paid her honorarium.
CARRIED

Hernandez/McDonald
295/12 THAT Min Chua third quarter report be accepted and she be paid her honorarium.
CARRIED

Chua/Diesing
296/12 THAT Angus McDonald's third quarter report be accepted and he be paid his honorarium.
CARRIED

Diesing/Pohatu
297/12 THAT Francisco Hernandez's third quarter report be accepted and his honorarium continue to be paid.
CARRIED




GENERAL BUSINESS
Generation Zero has approached OUSA to assist them with advertising costs etc for their conference in Auckland. All agreed it was a good idea to support them.

OUSA Xmas Party - arrangements underway to get invitations out as time is running out before exams. Proposed date is Thursday 18 October. Exec and Donna will get a list circulated as soon as possible.

Elections - prior to coming to this meeting there were 2013 votes cast this being the second day of polling.

Student Bereavement - a young University of Otago student has been killed near Palmerston. Donna and Fran have offered to attend the funeral on OUSA's behalf. The bollard will be blacked out in her memory on the day of the funeral. Donna will organise.



Meeting closed at 6.33pm