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28th February 2012 (Standing Committee)

MINUTES OF THE OUSA STANDING COMIITTEE OF THE EXECUTIVE MEETING HELD IN THE BOARDROOM OF THE OTAGO UNIVERSITY STUDENTS' ASSOCIATION ON TUESDAY 29 FEBRUARY 2012 AT 5.15PM


PRESENT
Logan Edgar (Chair), Ryan Edgar, Francisco Hernandez, Blake Luff and Aaspreet Boparai

IN ATTENDANCE
Darel Hall (General Manager), Donna Jones (Minute Secretary) and Callum Fredric (Critic Reporter)

CO-OPTION OF OTHER MEMBERS
Hernandez/Edgar
sc54/12 THAT Blake Luff be co-opted onto the Standing Committee of the Executive for the duration of this meeting.
CARRIED

MINUTES OF THE PREVIOUS STANDING COMMITTEE MEETING
Edgar/Luff
sc55/12 THAT the minutes of the Standing Committee Meeting held on 14 February 2012 be accepted as a true and correct record.
CARRIED

MINUTES OF THE PREVIOUS EMERGENCY STANDING COMMITTEE MEETING
Edgar/Aaspreet
sc56/12 THAT the minutes of the Emergency Standing Committee Meeting of the Executive held on 17 February 2012 be accepted as a true and correct record.
CARRIED

RATIFICATION OF EMERGENCY MEETING MOTION
Luff/Boparai
sc57/12 THAT motions sc52/12 and sc53/12 from the Emergency Standing Committee Meeting held on 17 February 2012 be ratified.
CARRIED

UNIVERSITY BOOK SHOP & GRANTS COMMITTEE APPOINTMENTS
Luff/Boparai
sc58/12 THAT Logan Edgar be appointed as a Director to the University Book Shop Otago Limited henceforth for the period until 31 December 2012.
CARRIED

Luff/Hernandez
sc59/12 THAT Logan Edgar, Ryan Edgar, Blake Luff, James Grubb, Jaimee Quarrie and Des Smith be appointed to the Grants Committee for the period to 31 December 2012.
CARRIED

It was discussed that when the International Student Representative position has been filled that person could be appointed onto the Grants Committee also.

FUNDING APPLICATION
The Rotary Club of Dunedin had indicated they would be requesting funding for children with special needs to attend the annual Circus Quirkus. However, they have delayed sending the application through.

Discussions were held about there being no budget line for donations and community grants in the 2012 budget. It was agreed that the Executive should look at these application and use their discretion at the time. Some thought that student groups should benefit from these donations. What budget line will pay for these donations in future should they be approved?

BY ELECTION DATES
Francisco has suggested dates to get the by elections underway as soon as possible. However, it was suggested we have a meeting after a meeting has been held with the Registrar on Thursday to enable their elections for Council to be held alongside ours. All are very keen to get this happening very quickly, hopefully sometime in March as indicated in the attached document.

HYDE STREET KEG PARTY
This will be going ahead on 24 March 2012. Logan, AJ and the Proctor met today to discuss this event and OUSA will be getting behind it and intent to implement measures to avoid injury and encourage safer sensible drinking.

A big focus will be on a total glass ban in the area. OUSA will work with the DCC and ask the local liquor outlets to help enforce this ban.

Moved from the Chair
sc60/12 THAT Darel Hall be granted speaking rights for the duration of this meeting.
CARRIED U

If OUSA are now targeting this event in their calendar they will have to replace two other scheduled events that were planned as budgets are set.

Hernandez/Luff
sc61/12 THAT Callum Fredric be granted speaking rights for the duration of this meeting.
CARRIED

Callum was asking for clarification on some of the plans for this event.

It was suggested that port-a-loo's be hired along with plenty of recycling bins. How about a costume competition? OUSA wish to implement good measure to minimize risk to help make this a successful event. Extra staffing will be required too.

It was agreed that the OUSA brand should be present at this event, although Ryan suggested caution considering the behavior at previous Hyde Street Keg parties.

Edgar/Hernandez
sc62/12 THAT the Hyde Street Keg Party Event replace two extra gigs key performance indicators (KPI's) for semester one 2012.
CARRIED

Edgar/Hernandez
sc63/12 THAT OUSA allocate up to $5,000 to the Hyde Street Keg Party Event.
CARRIED

The purpose for this allocation is to support the harm reduction measures discussed, in partnership with the University, the DCC and the Police.

The General Manager and the Finance Officer will meet to work out what budget line will be used to cover this cost.

CRITIC OFFICE HEAT PUMP
As attached. Also supplied are quotes and costings from three different suppliers.

Luff/Hernandez
sc64/12 THAT OUSA agree to purchase and install a Fujitsu 8KW Ceiling heat pump in the Critic Office to the value of up to $5,200 inclusive of GST.
CARRIED

VISIT TO THE OUSA AQUATIC CENTRE AND THE UNIVERSITY ROWING CLUB
Glen Sinclair has offered to host the Executive and any staff to breakfast and a look around the Rowing Club and a ride on the speed boat to see how the rowers work out if the weather permits on Thursday morning at 7am. Blake has kindly offered to organise this for the Executive. Please RSVP to the Secretary for breakfast numbers.

INTELLIGENCE
Power Lunches kicking off this Friday at noon in the Executive Lounge.

Environment Groups including Pacific leaders and other Welfare groups to be invited by Fran to a Power Lunch.

Recreational group being set up by Blake and they will be slotting in a lunch later on as well.

It was suggested that RA's be considered for these meetings. Good for them to be involved in OUSA and for the Executive to be informed as to what they are up to. The Colleges Officer will be asked to pursue this.

ScarfieCom - a new initiative being considered. Get a spokesperson from each North Dunedin Street in the varsity area to come along to a power lunch.

A report will be written up from each of these meetings and then presented to the Executive Meetings.

EXTERNAL CHANGE - RELEVANT TO STUDENTS
Notice of influenza - It is that time of year when 'fresher flu' is rampant at Uni. Logan suggests a message on our facebook page informing new students where student health is.

Social Welfare Benefit Reform - The government is reviewing benefits especially the Domestic Purposes Benefit (DPB), this could affect some students as they are moving for single parents to go back to work after their child is 5 years old.

Otago Rugby Demise - It was reported today that the Otago Rugby Football Union faces liquidation this coming Friday at 4pm as they are in debt of $2.35 million. This week it was revealed that they owed the council nearly $400,000 in unpaid rent and other charges for the old Carisbrook since selling the ground.

GENERAL BUSINESS
Orientadium - this week has been very successful and the entire OUSA staff and Executive worked very hard to accomplish this. It was a big event with massive changes to adhere too. Well done to all of those involved.

Moved from the Chair
sc65/12 THAT the Executive wish to acknowledge the hard- yakker given by the OUSA staff and volunteers, and thank them for an amazing Orientadium 2012.
CARRIED

Truth about alcohol leaflets - Logan has been sent some leaflets from the Foundation for Alcohol and Drug Harm in Auckland to give out to students. After a discussion it was decided that it was a good initiative for the executive to deliver these to students, Student Health, Student Support Centre and Lecture Theatres. Logan will organise the distribution.

Volunteer Week - 16 - 20 April. The Student Support Centre and the University are getting involved in this week and Fran informed the Executive. There was keenness shown by all.

BBQ's on Market Days - Logan was keen to have an Executive BBQ at each market day. Sell sausages and promote OUSA. It was decided the Campaigns Officer would be the leader of this each month.

Neurological Foundation Chair in Neurosurgery Campaign - Blake Luff has been busy getting behind an idea for the Executive to get involved in a fundraiser - he suggests they have a 24 hour spin-a-thon on bikes.

This would be held near the end of March or April. Sooner the better he suggests. He is researching a venue with good foot traffic and maybe the staff could challenge them. This could also grow into other university departments being involved.

Service Level Agreement (SLA) - The University have set a time for tomorrow for this document to be signed at last. Logan, Darel and Donna will be present when Logan signs off this important document with David Richardson.


NEXT MEETING - 6 March 2012 at 5.15pm

POWERS BACK TO THE EXECUTIVE
Luff/Boparai
sc66/12 THAT the powers of the Standing Committee be delegated back to the Executive henceforth.
CARRIED


Meeting closed at 6.40pm