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Clubs and Societies

Room Bookings

Room Bookings

Room Bookings

Otago University and Otago Polytechnic students can book rooms at the Clubs & Societies Centre free of charge! Our facilities are available to all students - not just OUSA-affiliated clubs.

Whether you’re looking for a space to exercise, practice a hobby, or meet up with your study group, we’ve got you covered. We offer study/meeting rooms, dance/exercise spaces, and music rooms - all just a short walk from campus.

Students can book rooms for up to 2 hours per day, up to 2 weeks in advance.

How to Book:

  • Scroll down to access the online booking system at the bottom of this page
  • Select your preferred date, room, and time
  • Sign in (or sign up) to MyOUSA, then go to ‘My Room Bookings’

Want to use our new Craft Room?
No booking required - just drop in and get creative. Find out more here.

Booking doesn’t fit the standard 2-hour limit?
If you're planning a future event, fundraiser, or need extended time, see the options below for affiliated clubs and commercial bookings.

Affiliated Clubs & Societies Events

Planning something a bit bigger than a regular meeting? If you're an OUSA-affiliated club or society you can easily use Clubs & Socs spaces for your events, workshops and fundraisers free of charge*.

Events & Extended Booking Details:

  • Available year-round, subject to space availability
  • Standard operating hours are 9:00am – 10:00pm daily
    • Bookings outside semester times or on weekends may require additional arrangements
  • Spaces like the Kitchen and Evison Lounge require specific approval
  • Due to high demand, we may not always be able to accommodate your first choice, please provide a few options where possible
  • Full T&C’s are available on the Booking Form

How to Book:

Affiliated Club Event Request

  • Submit your request via your club’s Sporty portal Event Request Form above
  • Make sure your booking details are accurate and submitted at least 2 weeks in advance

*Important: Submitting a booking request does not guarantee automatic approval. Event bookings are managed by the Clubs & Socs Centre Coordinator, who will follow up with you directly.

Looking to make an on-going repeating booking? Or info on what other spaces OUSA affiliated clubs can use on campus? Check out our GUIDE HERE

Non-Affiliated / Commercial Bookings

A commercial booking is any special request that is not from OUSA-affiliated club or society

This includes (but isn’t limited to):

  • Individuals booking space for personal use
  • External organisations or community groups
  • Non-affiliated student groups
  • Events, workshops, or activities not connected to an affiliated club

How to Apply:

Make a Commercial Booking Request

  • All commercial booking requests must be made via Event / Extended Booking Request Form above
  • Requests are reviewed on a case-by-case basis by Centre Management. Our team will review your request and confirm availability, conditions, and any applicable charges.

Fees:

  • Room hire charges may apply
  • Rates typically range from $25–$75 per hour, depending on room size

Got Questions?

For any room booking enquiries, feel free to get in touch with our Centre Management team

Email Booking Question

 

Tuesday 12th May, 2026

Please select a date for your OUSA Room Booking below: