MINUTES OF THE EMERGENCY EXECUTIVE COMMITTEE MEETING HELD ON THURSDAY 8 AUGUST 2019 AT 10:03AM IN THE OUSA EXECUTIVE BULL-PEN MEETING ROOM, CUMBERLAND STREET, DUNEDIN

PRESENT

James Heath (Chair), Georgia Mischefski-Gray, Bonnie Harrison, William Dreyer, Josh Smith, Ben McCook-Weir and Matthew Schep

IN ATTENDANCE

Debbie Downs (CEO), Donna Jones (Minute Secretary) and Sinead Gill (Critic Reporter)

APOLOGIES

            Taylor Terekia, Mary Jane Kivalu, Sabrina Alhady and Jack Manning

            Matthew Schep for lateness

            Moved from the Chair

327/19 THAT the above apologies be accepted.

                                                                                                                        CARRIED U

SPEAKING RIGHTS

            Moved from the Chair

328/19 THAT Debbie Downs, Donna Jones and Sinead Gill be granted speaking rights for the duration of this meeting.

                                                                                                                        CARRIED U

PROPOSED CONSTITUTIONAL CHANGES

As attached to the previous meeting the proposed changes were submitted with tracked changes and comments.  The changes are 96% complete but more discussion needed on 6 proposed changes and the executive do not want to stifle debate on big issues, it was suggested we could involve the student body in the dialogue. Although a couple are straight forward.

Matt arrived at 10.11am

Owing to the constitutional requirement of 10 days’ notice for constitutional amendments the motions below cover two options for a decision to be made later.

Moved from the Chair

329/19 THAT following proposed amendments to the OUSA Constitution and Rules be put to the Student General Meeting on 22 August 2019.

THAT section 21 (b) be removed.

 (Current Executive Officers are not eligible for nomination in a by-election, unless they resign five (5) working days before nominations must be delivered to the Secretary. Upon resigning, the position of the resigning Executive Officer will be added to the nomination and election dates previously set)

THAT ‘Administrative’ be removed from the title Administrative Vice President position.

THAT an Equity Representative position be created on the Executive removing it from under the Welfare and Equity role.

THAT the Political Representative be removed from the Executive.

THAT clause 8 (h) The Executive may appoint the Honorary Solicitor by Resolution of the Executive be added.

                                                                                                                        CARRIED U

There will be other questions finalised at the next executive meeting for the Student General Meeting. 

MEETINGS FOR THIS SEMESTER

Georgia is finalising suitable Exec meeting times for the next semester and will email us.

            Meeting closed at 10.30am

Signed: ___________________________________                        Date: _________