Meeting highlights
MINUTES OF THE OUSA EXECUTIVE MEETING HELD IN THE OUSA RECREATION CENTRE ON MONDAY 2 MARCH 2015 AT 5.15 PM
PRESENT
Paul Hunt (Chair), Isaac Yu, Nina Harrap, Payal Ramritu, Claire Mitchell, Alice Sowry, Jonathan Martin and Taotao Li
IN ATTENDANCE
Bronwyn Horner (Minute Secretary), Josie Cochrane (Critic Editor) and Laura Munro (Critic Reporter), Debbie Coulter (Recreation Centre Manager) and Debbie Downs (OUSA Chief Executive Officer – CEO)
ELECTION OF CHAIR
Mitchell/Ramritu
61/15 THAT Paul Hunt be elected chairperson for the duration of this meeting.
CARRIED
APOLOGIES
Deinda Stanway and Greer Mahoney
Moved from the Chair
62/15 THAT the above apologies be accepted.
CARRIED U
MINUTES FROM THE PREVIOUS MEETING
Moved from the Chair
63/15 THAT the minutes of the Executive Meeting held on 23 February 2015 be accepted as a true and correct record.
CARRIED U
AQUATIC CENTRE MAINTENANCE COST INCREASE
Moved from the Chair
64/15 THAT OUSA authorise the expenditure for updated costs of OUSA Aquatic Centre repairs and capital works for $78,175.50 exclusive of GST
CARRIED U
OUSA Aquatic Centre repairs and Capital works (memo previously circulated)
Replacement of fire exit steps, replacement of purlins for canopy over deck and re-painting of canopy supports including the new purlins:
$28,533.50 excl
(Made up of sub-components as below)
Action Engineering (for new purlins & fire exit steps): $ 19,750.00
Property Services fees (guesstimate only): $ 2,000.00
Painting: $ 6,361.00
Engineer’s fees: $ 422.50
Replacement of balustrade: $49,642.00 excl
(Made up of sub-components as below)
Manufacture and fitting of balustrade: $ 46,310.00
Property Services fees (guesstimate): $ 2,000.00
Structural Engineer’s fees: $ 1,332.50
The CEO in conjunction with the Executive authorise the above work requiring it be of a good standard
PRESIDENT’S BUSINESS
NZUSA Fee payment – Paul asked for feedback on whether OUSA executive members should meet with the NZUSA President and whether a physical meetings was a better alternative than a skype meeting.
Moved from the Chair
65/15 THAT OUSA Executive meet with Rory McCourt via Skype
CARRIED U
Planet Media Board Members - Joseph Stockman and Matthew Haggart’s term of office on the Board is due to expire. They have both been valuable Board members.
Kurt Purdon and Ryan Edgar are leaving the Board.
66/15 Moved from the Chair
THAT Joseph Stockman and Matthew Haggart be reappointed as Board members for the rest of 2015
CARRIED U
67/15 Moved from the Chair
THAT Alice Sowry and Taotao Li be appointed to the Planet Media Board for the rest of 2015.
CARRIED U
Orientation Week budget was discussed, Debbie Downs met with Dan Hendra, but the majority of the budget information is yet to be finalized. More information will be available next week.
Paul and David Cross - Manager, of Academic Services have met to discuss eliminating exam free days during exam period. A written response is required by 10th March 2015.
Moved from the Chair
68/15 THAT OUSA thank David Cross – Manager of Academic Services for consulting with OUSA.
CARRIED U
Affiliation of Pro Life group-will be further considered by the executive.
GRANTS PANEL APPOINTMENT
Sowry/Mitchell
69/15 THAT George McLenaghen, Sue Gage, Geoff Simmons, Nina Harrap, Jonathan Martin and Payal Ramritu be appointed to the Grants Panel for 2015.
CARRIED
Nina left 5:55pm
MEMORANDUM OF UNDERSTANDING
Paul explained that Executive members to be aware of conflict of interest, but not be overly pedantic. It is a matter of common sense and talking to others about involvement you’ve had, not a legalistic analysis, which is the best way to handle this.
Nina returned 5:57pm
EXECUTIVE REPORTING DATES FOR 2015
Moved from Chair
70/15 THAT the executive second quarter reports be due to the Secretary by 1pm on Thursday 25 June 2015
CARRIED U
Moved from the Chair
71/15 THAT the executive third quarter reports be due to the Secretary by 1pm on Thursday 24 September 2015
CARRIED U
Moved from the Chair
72/15 THAT the executive fourth quarter reports be due to the Secretary by 1pm on Thursday 26 November 2015
CARRIED U
OUSA CONSTITUTION SECTION 23.8
Moved from the Chair
73/15 THAT the meeting move into Committee of the Whole at 6.00pm for reasons of commercial sensitivity at 6.00pm
CARRIED U
Moved from the Chair
74/15 THAT the Meeting move out of Committee of the Whole at 6.03pm
CARRIED U
Moved from the Chair
75/15 THAT OUSA seek to work with and enter a memorandum of understanding with groups Satellite Campuses (Christchurch, Wellington and Invercargill) for 2015
CARRIED U
GENERAL BUSINESS
Executive members informed meeting of tasks on hand
Meeting closed at 6:12 pm
Signed: __________________________________ Date: ___________